One of the best aspects of renting a wedding canopy tent is that it allows you to enjoy the beauty of an outdoor wedding and reception while remaining sheltered from the rain or sun. Furthermore, tents come in a wide variety of sizes and styles, from simple pop-up canopies for a small wedding to large party tents with side walls, windows, floors and even heating and air conditioning units.

Before Renting Your Wedding Canopy Tent Consider The Following Tips:

–Determine what size tent you will need. For a wedding ceremony with guests seated in rows, you will need six square feet per person. For dinner seating, you will need ten square feet per guest if you’re using round tables with ten people per table and eight square feet per person for long rectangular tables. If you are using round tables that only seat six to eight you will need twelve square feet per person. In addition to seating for your guests, you will need an additional two to four square feet per person for dancing, 100 square feet for the bar, 100 square feet for a band or DJ and 100 square feet for each buffet table.

–Find out your venue’s policies on tents. Keep in mind that some locations limit the size of the tent or the locations where you can set up, so ask in advance before considering a tent for your wedding and reception.

–Contact several rental companies for estimates. When contacting rental companies find out what their rental price includes. For example, does the price quoted include professional set up and taking down? Does the tent come with fabric covers to dress up the metal poles? Can you add a marquis entrance or sidewalls to the canopy? It is always a good idea to get more than one estimate since some companies will quote a separate price for each option, while others will offer rental packages that may include chairs, tables and even table linens.

Tips and Warnings to Consider

-If the space you’ll need for guests falls between two tent sizes, choose the larger tent.

-Don’t forget to ask rental companies about heaters, coolers, and dance floors.

-For large tents, compare the cost of buying used to renting.

-Check your local regulations carefully since you may need a building permit and a fire permit for your tent.