You have decided to host your event under a quality, outdoor party tent. Once you have established the idea for the premises and the atmosphere that you want your celebration to have, the mechanical aspects of the setup must be figured out as well. Having a party in the beautiful outdoors is a satisfying and rewarding experience that you and your guests will never forget. However, there is much more planning and preparing for a tent rental than meets the eye. While most tent rental companies such as us at Tents and Events provide setup and breakdown services for the tent, there are tent responsibilities that the event planner must take care of in order for the party to run smoothly.

Whether it is a wedding, fundraiser, or milestone birthday, a tent is a great choice for hosting a large event. The tent can be customized with entertainment features and decorated to accommodate the theme of the event. Event planners can even choose where they’d like the tent to be, such as in a public park, a backyard, or a parking lot. But that’s not all! First the event planner must pick out which kind of tent to use for the party, since there are various sizes and styles to choose from. To help prepare and plan for an outdoor tent party, we have compiled a list of ten questions to consider. These questions will help you in your decision-making process when it comes to securing a tent for the event.

1. What is the tent being used for? A large dinner, or a dancing affair?
2. How many guests does the tent need to accommodate? The amount will determine the tent’s size.
3. How much space will you need for all of the entertainment and seating?
4. What are the food preparations? Will it be a buffet or served out?
5. Does the area where you want the tent to be allow a perimeter of five feet for setup?
6. Does the area where you want the tent have any underground or overhead utilities that will be in the way?
7. Once you book the tent, will you be able to call the PA One Call for free underground utility locating?
8. Are you compliant with the requirement of stake anchoring for the tent installation?
9. What will the setup surface be for the tent? Grass, concrete, dirt, or asphalt? Different types of surfaces require special methods for anchoring.
10. Will your tent rental have walls, or no walls?

Once you have thoroughly answered these questions, you should be ready to secure your tent rental with full assurance. Preparing the tent setup details ahead of time will prevent damage to the property, keep everyone safe, and ensure that the party location is roomy enough. If you add up all of the space you need for the activities of the event and turn it into square feet, you can select the right size tent that will comfortably suit the premises.